The spreadsheet and the group chat got you this far.
Most cleaning companies start with a shared sheet for the schedule and WhatsApp for everything else. It's free and everyone knows how to use it. Here is where it starts to cost you, and what RoomZoom does instead.
Bookings: copied by hand, or arriving by themselves
With a spreadsheet, someone reads each booking email and types the dates in, and a changed or cancelled booking only updates if someone notices. RoomZoom reads each property's booking calendar every hour and adds, moves or removes the clean itself.
The schedule: one person's sheet, or everyone's view
A sheet shows the same grid to everyone and breaks when two people edit it. In RoomZoom the manager sees the whole week, each cleaner sees only their own jobs, and each client sees only their own properties.
Messages: scrolling back, or on the job
In a group chat the key-safe code is forty messages up, and new cleaners never saw it. In RoomZoom the address, code and notes are on every job, every time.
Did it happen? A thumbs-up, or a record
A thumbs-up emoji tells you someone replied. Clocking in and out tells you when they arrived and how long they were there, and the client can be emailed that the clean is done.
Month end: counting rows, or already added up
Instead of counting cleans per client from the sheet, every clean already has its price, and each client's total for the month is ready to export or invoice.
What it doesn't replace
You'll still talk to your team. RoomZoom takes the schedule, the job details and the record out of the chat, so the chat is left for conversation.
In short
- ✓No more typing bookings into a sheet
- ✓Each person sees only what's theirs
- ✓Codes and notes on every job
- ✓Clock in and out instead of a thumbs-up
- ✓Monthly totals without counting
- ✓Free to start, so you can run both side by side
Questions
Can I bring my spreadsheet in?+
Yes. Save your bookings as a CSV with a check-in and checkout date and import them into each property, or connect the booking calendars and let them fill the schedule.
How long does switching take?+
Add your clients, properties and cleaners, then connect the calendars. One customer, KBG Solutions, moved 70 short-let properties over from Google Sheets and WhatsApp and was set up in under an hour.
Will my cleaners actually use it?+
There's nothing to install. They open a link on their phone and sign in, and they see less than they do in a group chat: only their own jobs.
Is it free like a spreadsheet?+
The Basic plan is free for as long as you like, for up to 5 properties, 5 clients and 2 team members. Calendar sync and the other Pro features are free for your first 14 days.
Try it with your own properties
Sign up free, with no card. Every Pro feature for 14 days, then stay on the free plan or upgrade.
Sign up free